Program: Operational Excellence
Status: Full Time (18 Months Contract)
Hours: 36.25 hours/ week
Salary: $29.0727 - $36.8450
Date Posted: May 31 , 2023
Closing Date: June 14, 2023
Surrey Place is a not-for-profit that serves people of all ages with developmental disabilities, autism spectrum disorder and visual impairments in the Toronto region and Northwestern Ontario. We offer integrated services and inclusive support in a safe and welcoming environment. Our approach is family-based, which centres the interests and care of our clients, families and caregivers by teaching them skills. We strive to ensure the greatest access to services and support our clients in navigating the health care system. Surrey Place helps people learn new skills, gain self-confidence and reach their full potential.
Surrey Place is seeking a Project Coordinator to be a member of the project management team. Reporting to the Manager, Project Management Office Business Process Improvement, the Project Coordinator is responsible for planning, tracking, monitoring, documenting, and reporting of all Surrey Place organizational projects. This role works closely with Project Managers to support interdisciplinary teams in the development, implementation, and management of clinical and technical projects.
Main Responsibilities
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Work with the project managers to initiate projects, develop project charters, work breakdown structures, project schedules, define project roles and responsibilities, monitor work performed and close projects.
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Coordinate project meetings, handle communication with project team members, document risks, decisions and issues, and present status reports.
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Assist Project Managers and project team members with various aspects of the project, such as planning, tracking action items, monitoring, documenting, and reporting (utilizing project software and tools).
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Follow project management standards and procedures for project reporting and documentation.
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Ensure that each project team member is clear on the tasks assigned to them, follows up with project team members to ensure tasks are being completed on time.
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Maintain timely communications with all project team members, stakeholders, management, and committees.
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Organize project meetings to include appropriate team members or stakeholders; prepares agendas and minutes for designated meetings, including weekly status meetings.
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Record and monitor project issues, decisions, change requests in corresponding logs.
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Coordinates project major activities, such as testing, user acceptance testing, user training, and go-live preparations.
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Assist with scheduling of activities required for the project.
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Assist with maintaining up to date project schedules, milestone dates, risk logs, issues logs, change logs.
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Create and consolidate templates for all program and project reports; weekly, monthly & quarterly status reports, financial and resource forecast reports.
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Bachelor's degree in Business Administration, Project Management, or equivalent work experience.
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Project management designation (i.e., CAPM) is considered an asset.
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2 years of direct experience in managing projects for government, healthcare, non-profit or for-profit environments.
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Previous experience in project coordination activities with complex and large-scale projects an asset.
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Familiarity with project management methodologies (i.e., PMBOK).
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Well-developed skills and experience with using Microsoft Office products such as Word, Excel, Visio, Project and PowerPoint.
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Well-developed analytical, problem-solving skills; advanced organizational, administrative and multi-tasking skills.
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Strong written and oral communications skills.
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Excellent attention to detail and organizational skills.
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Ability to work independently and in a team environment.
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Fluency in French is considered an asset.
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The successful candidate must provide an acceptable Police Records Check (Vulnerable Sector Screening) and proof of being fully vaccinated for Covid-19.
Surrey Place is an equal opportunity employer. Candidates from diverse groups are encouraged to apply. If you are contacted for an interview and require accommodation appropriate arrangements will be made to assist you through this process. We thank all applicants in advance for their interest; however only those selected for an interview will be contacted.
