Kyowa Kirin is a fast growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four areas of unmet need: oncology, nephrology, immunology and CNS/movement disorders. The North America organization focuses on drug discovery, product development, and commercialization. Together, we work as a close-knit team to understand clinical needs and advance innovations that can have a profound impact on patient lives.
Position: Executive Administrator, Canada
Job Summary: The Executive Administrator, Canada operations performs and oversees all administrative related services for Country General Manager, Canada, and staff. Position requires broad knowledge of corporate operations and policy. A high level of
administrative and coordinator support and advanced computer technology experience is required. The Executive Administrator, Canada Operations must operate with discretion and great latitude for independent judgment and initiative.
Reports to: General Manager, Canada
Key Responsibilities:
- Provide general administrative support and organizational skills to the Canada,
Country General Manager & Key Canadian staff members (as needed).
- Responsible for the planning and coordination of meetings (on-site off-site)
involving staff: schedule meetings, reserve conference rooms, preparation and
distribution of meeting materials, coordinate audio visual equipment, and food
needs; prepare and format documents into final form.
- Effectively utilize travel and meeting policies and procedures to complete all
aspects of travel: coordinate all aspects of team travel arrangements (domestic
and international) and prepare travel itineraries; monitor and process travel or
other expense reimbursement in a timely manner; and maintain calendar and
monitor crucial due dates as required.
- Process incoming and outgoing e-mail & maintain calendars bringing attention to
crucial matters.
- Comply with policies and procedures and manage project timelines to ensure
on-time performance.
- Draft and/or proof-read documents and presentations as needed utilizing a strong
command of proper business writing and grammar.
- Management of vendor contract system (QuickBase) and procurement system
(STELLA ERP).
- Support product material reviews through PRC and MRC (Veeva PromoMats)
- Attend required meetings, prepare and maintain meeting notes.
- Manage data and prepare presentations as needed.
- Manage documents effectively from and to various software programs (e.g., Excel)
demonstrating a comfort level with various technologies and quickly learn
technologies as necessary.
- Maintain integrity of electronic document structure for the departments.
- Manage payments/invoices from outside vendors.
- Handle general telephone/e-mail inquiries to department(s) and field/answer all
routine and non-routine questions. Capable of identifying urgent activities.
- Suggest and drive improvement processes when applicable.
Job requirements:
- High school diploma or equivalent. Two-year degree in business administration;
college graduate preferred.
- Minimum eight (8) years administrative experience, preferably in the Life Sciences
industry, working as executive support with increasing responsibility.
- Strong skill level with Microsoft Office suite (Word, PowerPoint, and Excel)
including strong experience with Microsoft Outlook and calendaring for multiple
team members.
- Highly motivated and great attention to detail.
- Strong endurance to work under tight timelines and complex/changing situations.
- Excellent written and oral communication skills.
- Broad level of interpersonal skills and flexibility.
- Excellent problem-solving skills.
- Must have the ability to handle sensitive and confidential situations.
- A professional appearance and telephone manner is essential. Cultural sensitivity
and ability to develop consensus within a multi-national organization.
Additional Details:
- This role may require domestic (CDN) and international travel (US) as
needed.
- Remote / hybrid work environment
Kyowa Kirin is an equal employment opportunity employer and invites all qualified applicants to apply. Kyowa Kirin also accommodates candidates who may require accommodation during the recruitment process. Please advise us if you need accommodation during the recruitment process.
It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.
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Recruitment & Staffing Agencies
Kyowa Kirin does not accept agency resumes unless contacted directly by internal Kyowa Kirin Talent Acquisition. Please do not forward resumes to Kyowa Kirin employees or any other company location; Kyowa Kirin is not responsible for any fees related to unsolicited resumes.
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