The Fraser Valley Child Development Centre is a community-based organization providing innovative, strength based, family centered services to children, youth and their families. Our work focuses on child and youth development – supporting, advocating, and empowering children, youth and families. Services are delivered in a culture of excellence, diversity, and respect, with a focus on positive outcomes for each child, youth, their families, our staff and our community. We believe in “Helping Kids Shine”.
Reporting to the Executive Director, this position is responsible for providing administrative support to the Executive Director and assisting with organizational meetings, events, projects and tasks based on the needs of the leadership team. Additionally, this position provides a small amount of focused administrative support to the Manager of Human Resources and Operations.
Job Functions and Responsibilities
- Provides administrative support to the Executive Director and other senior leadership team members as directed.
- Manages the Executive Director’s calendar including scheduling meetings, communicating changes, and keeping the calendar up to date.
- Organizes meetings and professional development for the leadership team and Board, attends meetings, coordinates refreshments as required, and takes and circulates minutes.
- Assists with strategic projects as required by the Executive Director.
- Proactively engages with leadership and staff in planning and organizing internal events and activities. Coordinates logistics including booking venues and arranging catering, technology, speakers, communication, materials, and evaluation.
- Books travel arrangements and registers the leadership team for conferences and events.
- Prepares background documentation, summaries and research based on the needs of the leadership team.
- Drafts and proofreads documents, reports, agreements, and correspondence.
- Prepares presentations and other materials.
- Prepares expense reports and liaises with the Finance team on invoices.
- Organizes information and documents ensuring accessibility for team members.
- Builds internal and external relationships and presents a positive and professional image.
Human Resources Administrative Support
- As time and priorities allow, assists the Manager of HR & Operations with the following:
- Accurately maintaining up-to-date employee digital files in HRIS.
- Serving as the back-up for the Manager on training & development sessions for staff.
- Job postings, candidate screening, and scheduling interviews.
The role of Executive Assistant is a critical support to the Executive Director and provides some focused assistance to the Manager HR & Operations. Responsibilities range from calendar management to coordinating meeting and event logistics and assisting with projects. This position develops positive relationships with staff and a variety of stakeholders, projecting a professional image and providing excellent service.
Post-secondary diploma or degree preferred.
- Five (5) years of experience in an administrative support role, preferably with senior leadership, or an equivalent combination of education, training, and experience.
- Self-motivated with highly developed organizational skills and attention to detail.
- Ability to develop and maintain positive working relationships in an inclusive environment.
- Strong time management skills with ability to prioritize and complete multiple tasks and assignments, meet deadlines, and ensure high quality work in a fast-paced environment.
- Excellent communication skills: writing, speaking, and listening.
- Demonstrated ability to prepare professional reports and communications.
- Excellent judgment and discretion in dealing with confidential information.
- Demonstrated ability to plan and execute events.
- Service orientation: enjoys working with and helping others.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience in the field of services to children, youth and families would be an asset.
The Executive Assistant is a permanent part-time (0.8 FTE/30hrs. per week) position in Abbotsford with hybrid work options, within a strong value-based organizational culture. FVCDC is a flexible, supportive employer that invests in the mental wellbeing of our employees. This position requires a high level of team collaboration alongside autonomy.
Why Join FVCDC?
Comprehensive benefits package including extended health, dental, vision, and municipal pension plan
- Flexible work schedule
- On-site parking
- Paid time off
- Professional development funds and time along with many learning opportunities within the organization
- Opportunity to grow your career and skills by working in a fast growing organization with professionals who are excellent in their respective fields
- Opportunity to make a difference every single day to help kids and families reach their full potential
Equity Diversity and Inclusion
FVCDC envisions a diverse, inclusive workforce that reflects our communities. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, gender identity or expression, racialization, disability, religion, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
“We are dedicated to strengthening the well-being, growth and participation of children, youth and their families through innovative evidence-based child development services.”
Disclaimer: Please directly apply to career opportunities at the Fraser Valley Child Development Centre (FVCDC) on our careers page to make sure your application reaches the Hiring Manager. Any job Postings which are not posted on FVCDC career page are not legitimate job opportunities posted by FVCDC. Please note that FVCDC never requests your SIN number and any personal details prior to the onboarding (interview) process.