Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES -
May be responsible for one or more of the following:
- Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence for a multi-provincial team
- Assist in lease administration activities, including tenant contacts and insurance information; generate reports
- Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures
- Prepare and code invoices for Property Manager’s approval
- Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
- Track and file contracts and insurance certificates; maintain follow-up system for expirations
- Maintain lease and contract files, as well as other files located within the property management office
- Promote and foster positive relationships with tenants and clients and track service calls as required
- Assist with monthly and quarterly management reports as well as annual budget preparation
- Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
Other duties as requested.
KEY COMPETENCIES
- Communication Proficiency (oral and written)
- Time Management
- Customer Focus (internal and external)
- Organization Skills
- Interpersonal Skills
- Initiative and forward thinking
- Multi-tasking
IMPORTANT EDUCATION
- High school diploma/GED equivalent; Bachelor Degree preferred
IMPORTANT EXPERIENCE
- Administrative experience preferred
Job Types: Full-time, Permanent
Pay: $58,000.00-$60,000.00 per year
Benefits:
- Extended health care
- Paid time off
- RRSP match
Schedule:
Ability to commute/relocate:
- Toronto, ON M5J 2S1: reliably commute or plan to relocate before starting work (required)
Experience:
- property management: 1 year (preferred)
Work Location: Hybrid remote in Toronto, ON M5J 2S1
