This job opening is for someone to take ownership of administrative tasks involved in managing and operating a couple of companies. You will be working directly with the owner. In a nutshell, these companies are expanding rapidly and the owner needs administrative help to keep his personal life organized so that he can continue to focus on the expansion. You will be involved in both business operations and personal. This is a part-time role to begin and can turn into full-time for the right individual.
We take our work seriously and have high expectations but we also like to have fun and keep a relaxed environment.
Your work will consist of:
· Managing the owner's calendar and agenda
a. You are expected to call clients and interact with business partners to schedule meetings
b. You will need to coordinate between multiple people’s calendars to find the best time for meetings. This will be like a puzzle trying to schedule a time form meetings with busy business partners and clients
c. You will schedule restaurant reservations for dinners and events with clients and business partners
d. You will make travel arrangements when necessary
· Managing investment properties
a. You will manage two investment properties in Vancouver and another couple abroad (remotely)
b. This includes familiarizing yourself with the properties, communicating with guests, scheduling cleaners, replying to inquiries and other requests
· Various accounting tasks
a. You will conduct simple accounting tasks like processing of payroll in Quickbooks and other accounting software
· Various administrative tasks
a. You will assist with tasks in Excel including data entry and reporting
b. Drafting letters and communications in Word
c. Assisting with completion of paperwork required in the ordinary course of business
d. Conducting internet research when necessary
· Various personal tasks
a. You may be expected to assist with personal tasks, during periods of high workload, like ordering groceries, scheduling home cleaning and other miscellaneous tasks
The traits we are looking for are:
· Strong attention to detail- You complete paperwork and tasks with strong attention to detail which results in very little mistakes
· Computer-literate- You learn different software and applications with ease
· Resourceful and proactive- If you encounter a problem, you come to your boss with the problem and a possible solution
· Positive attitude- You’re the kind of person that sees the glass “half full”
· High integrity- You are honest and always seek to do the right thing even if it is difficult
· No need for supervision- You can work independently and do not need to be micro managed
· Availability Monday to Friday 8:30am to 12:30pm PST and available to work additional days if needed during busy work periods
Please include a cover letter with your application and explain why part-time work is ideal for you.
Job Type: Part-time
Salary: $19.00-$24.00 per hour
Benefits:
- Casual dress
- On-site gym
- Tuition reimbursement
- Wellness program
- Work from home
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Supplemental pay types:
Education:
- Secondary School (preferred)
Shift availability:
Work Location: Hybrid remote in Vancouver, BC V6B 4N8
