*Accounts Payable Clerk*
Shape Construction, Canmore or Calgary
About Shape Construction
Shape Construction is under the Basecamp Properties umbrella. Basecamp Properties is a rapidly growing boutique chain of hotels based in Canmore & Banff, Alberta and Revelstoke & Golden, British Columbia. We are continuously expanding to better serve the resort communities of the Rocky Mountains. Shape Construction works side by side with our development company "Big Moose Realty LTD" building multi-family homes, town-homes, condos and commercial bays. Shape Construction has many projects on the go and upcoming in many Alberta and BC locations with many opportunities for growth!
Position Overview
We require a full-time Accounts Payables clerk to provide administrative support with completing payments, receiving payments, and maintaining records. A strong, motivated team is already in place, and we are looking for the same drive and commitment.
Salary: $52,000 to $57,000
Full-time - Permanent
Key Responsibilities
Accounts Payable
- Manually process a high volume of payables (bills and credit card receipts).
- Ensure all vendor files are up to date.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Manage accounts payable inbox and answer customer/vendor inquiries.
- Receive, verify, sort and file invoices, confirm appropriate approvals have been followed.
- Validate applicable taxes (GST/HST etc) and ensure proper accounting treatment.
- Prepare and/or verify employee expense reports and assist with expense report analysis.
- Code and enter invoices, expense reports, accruals, and accrual adjustments into accounting software.
- Prepare EFT payments via online banking.
- Maintain listing of accounts payable including reconciling vendor statement of accounts.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Adhere to all deadlines and keep regular notes on aging accounts.
- Recording intercompany billings through AP/AR.
- Invoicing customers and receiving payments.
- Organize and check all WCB certificates for all trade vendors across multiple projects.
- Keep track and maintain organization of project year-to-date costs and compare to contract values.
General Duties
- Assist in AP and AR accounts reconciliations.
- Assist in preparing bank reconciliation.
- Support supervisors and other internal staff members and departments.
- Ensure effective communication with Clients and Consultants.
- Provide administration backup when needed.
- Other duties as assigned.
- Work independently and possess good time management skills.
- Effectively communicate verbally and in writing.
- Uphold strict confidentiality.
Skills and Experience
- Attention to detail
- Strong experience with Microsoft Office suite; intermediate Excel Software skills.
- Advanced level in QuickBooks online.
- Analytical and mathematical skills.
- Previous experience in bookkeeping- accounts receivable / accounts payable.
- Ability to work in a high paced environment.
- Strong analytical and problem-solving skills.
- Ability to multitask and handle multiple deadlines and changing priorities.
- Ability to work in a multi-company, fast paced environment.
Requirements
- A business administration diploma or certificate is considered an asset.
Why Work for Us?
- We have a health benefits plan
- Family and Friends discount at Basecamp
- We offer competitive wages
- There is room for advancement in our growing company.
- We have a friendly atmosphere
- We believe in working hard and having fun!
Job Type: Full-time
Salary: $52,000.00-$57,000.00 per year
