Service-Meets-Retail,
Experiential Skincare Company
Our immersive locations offer an innovative range of 30-minute, best-in-class technology-driven facial treatments and medical aesthetics injections. Tailored by trusted medical professionals, delivering natural-looking results. Alongside a curated assortment of skincare products.
At Formula Fig, we believe in creating exceptional experiences unlike any other. We are building a connected and collaborative community - where energy is transferable. As AP Clerk at Formula Fig, you are a brand evangelist; you believe in shared skincare experiences and that consistency in skincare is key.
You will join a dynamic team that thinks strategically, iterates quickly, and communicates effectively. Your role will play a vital role in maintaining accurate financial records, processing vendor invoices, and ensuring timely and accurate payments. The ideal candidate should possess strong analytical skills, excellent attention to detail, and the ability to work effectively within a fast-paced retail environment.
LOCATION: Remote first - in this role you will be working from your home office. For ease of collaboration and connection to our Fig Bars, preference will be given to candidates who are available to work in Vancouver or Toronto.
We are looking for someone who has:
- High school diploma or equivalent; associate degree in accounting or related field preferred.
- Proven experience as an Accounts Payable Clerk or similar role, preferably within a retail or related industry.
- Strong knowledge of accounting principles and practices.
- Proficiency in Microsoft Excel and familiarity with accounting software.
- Excellent data entry skills with a high level of accuracy and attention to detail.
- Strong communication skills, both written and verbal, for effective vendor communication.
- Ability to multitask and meet deadlines in a fast-paced environment.
- Strong organizational skills and the ability to maintain meticulous records.
- Basic understanding of financial statements and month-end processes.
- Familiarity with regulatory and compliance requirements related to accounts payable.
What a day as the AP Clerk role might look like:
Invoice Processing:
- Review and verify invoices and purchase orders for accuracy, completeness, and appropriate authorization.
- Enter invoice details into the accounting system, ensuring accuracy of account codes, amounts, and other relevant information.
- Match invoices to purchase orders and receipts, resolving discrepancies as needed.
Vendor Communication:
- Collaborate with vendors to address inquiries, resolve billing discrepancies, and ensure timely receipt of accurate invoices.
- Maintain positive vendor relationships by addressing any payment-related issues promptly and professionally.
Payment Processing:
- Prepare and process electronic or physical checks, EFT/ACH/wire transfers, and other payment methods in compliance with company policies.
- Ensure timely and accurate payment of invoices to vendors while taking advantage of applicable discounts and terms.
Expense Reporting:
- Assist in the preparation and processing of employee expense reports, ensuring adherence to company policies and proper documentation.
Recordkeeping:
- Maintain organized and up-to-date accounts payable files and records for easy retrieval and auditing purposes.
- Reconcile vendor statements and resolve any discrepancies to ensure accurate financial reporting.
- Reconcile transactions and payments from the bank and credit card feed to the corresponding invoices
Month-End Activities:
- Assist in month-end closing procedures by providing necessary reports and reconciliations related to accounts payable.
Compliance and Reporting:
- Ensure compliance with internal controls, policies, and procedures related to accounts payable processes.
- Assist in generating financial reports and analysis related to accounts payable activities as needed.
Cross-Functional Collaboration:
- Collaborate with other departments, such as procurement and inventory management, to ensure accurate and complete processing of payables.
What we offer:
At Formula Fig, we believe that our people are at the forefront of our brand - every team member will make a meaningful contribution to our growing company.
Fig provides equal employment opportunity (EEO) to all employees and applicants. We believe in providing an inclusive workplace where all individuals have the opportunity to succeed.
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