PRIMARY PURPOSE
Manages the day-to-day operation of the Purchasing Department at BCRTC, providing functional guidance to staff to ensure that procurement, logistics processes and practices are being followed. Supports maintenance, operations, and rail assets repair through all levels of inventory functions, including the procurement process ensuring compliance with trade agreements and federal importation and exportation regulations.
KEY ACCOUNTABILITIES
Manages supplier and stakeholder relationships and acts as the interface between integral clients, projects, and suppliers. Collaborates with suppliers to analyze and develop marketplace capabilities. Supports the supply chain functionality in Enterprise Asset Management (EAM) and Finance & Supply Management (FSM) and additional configuration builds and testing. Provides senior technical expertise to leaders across BCRTC to help identify business requirements and improvement opportunities including changes to the business relationship model. Advises maintenance managers on the implementations of associated changes.
Collaborations with key internal and external stakeholders to assists managers in developing strategies that address parts supply and service delivery issues, including new fleet, obsolete parts, required maintenance parts, and other inventory requirements. Ensuring orderly and expeditious changes to parts shipments, availability, and other requirements to ensure timely completion of maintenance activities and repairs.
Proactively researches best practices, trends, and methods to ensure a holistic approach in the context of integrated inventory management functions, and influences change through recommendations. Works with Manager Purchasing and Inventory and other stakeholders to implement change management to improve the materials control processes
Participates in the analysis, and testing of new parts, supplies and services with Engineering, Safety, Environmental Services and Maintenance Managers
Participates in the development, implementation and sustainment of procurement and control policies, practices, processes, and methods to mitigate risk and identify opportunities while ensuring alignment to TransLink Strategic Sourcing function. Provides guidance to user departments on all inventory processes and works with supervisors and planners to implement inventory demand planning and control measures.
Provides input and recommendations to the Manager to support the development of departmental goals and objectives. Participates in developing the budget and monitors approved expenditures.
Assists with the development of KPI’s and monthly reports to track departmental objectives and performance. Identifies opportunities for improved efficiencies; develops and implements new and improved procedures and processes based on changing market conditions to ensure supply of parts and services for Maintenance requirements.
Collaborates with the inventory procurement functions, involving replenishment and procurement of materials for the maintenance, repair, and cleaning of fleet vehicles, and for the maintenance and repair of infrastructure and facilities. Ensures inventory is maintained at required levels by establishing necessary practices to minimize the risk of stockouts while also managing cost-effectiveness.
Manages relationships with internal customers and external vendors and service providers, resolving day-to-day issues as they occur, and alerting Managers/Director to problems as necessary.
Manages usage of the EAM system as it pertains to all stages of inventory management for day-to-day operations, implementing new functionality and improvements as business needs require. Collaborates with business technology resources on emerging system requirements and problem resolution.
Sources, evaluates, and approves new vendors, monitoring vendor performance and working with vendors to resolve issues. Maintains vendor catalogue library. Leverages BCRTC solicitation efforts from existing enterprise contracts and processes where possible. Creates & issues new solicitations to the market for various services & inventory requirements. Leads or participates in various committees and meetings.
Manages reporting staff, including selection, development, coaching, managing performance, assigning/reviewing work, and all other people management practices. Ensures departmental compliance with all safety regulations and safe work practices.; Takes remedial action to address issues or problems.
