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Position Summary:
Reporting to the Clinical Curriculum Officer, the incumbent is responsible for the delivery of the curriculum within Undergraduate Medical Education (UGME). The incumbent will administer, analyze, or direct activities for students and ensure students benefit fully from their University experience. This position is will be primarily dedicated to the Clinical aspects of the curriculum, but will be assigned to support the Unit where the need is greatest, as needed.
Primary Responsibilities:
Perform and organize activities to support the daily operations of the unit.
Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements.
Assess and resolve administrative problems. When appropriate, inform supervisor and formulate recommendations.
Assist in the administration of student affairs activities.
Provide information to students on a variety of student affairs issues in accordance with established policies and procedures.
Apply procedures regarding course selection, course withdrawals, deferred and supplemental exams.
Perform reviews regarding program completion and eligibility for graduation.
Approve various forms or electronic submissions, as per guidelines and policies.
Produce reports on student academic issues. Compile statistics and data for inclusion in University and external reports.
Establish and foster effective working relationships by identifying needs and providing support in the delivery of services.
Other Qualifying Skills and/or Abilities
Demonstrated experience and knowledge of undergraduate medical education at McGill an asset. Client-focused, with a high level of tact, diplomacy, professionalism, and a demonstrated ability to build and maintain appropriate rapport and constructive and effective relationships with internal and external stakeholders. Must have strong organizational, priority-setting, and problem-solving skills. Excellent interpersonal and communication skills, both verbal and written, English and French, and be able to work autonomously and as part of a team. Must be able to provide advice, solutions, and timely information to assist in administrative procedures and problem solving. Ability to track, analyze, and synthesize a high volume of information and to handle multiple projects and meet strict deadlines. Demonstrated knowledge and understanding of McGill University, the Faculty of Medicine, McGill’s teaching hospitals and the accreditation process an asset. Ability to take initiative and work with minimal supervision. Attention to detail and high level of accuracy is vital. One 45, myCourses and Banner experience are assets. Excellent computer skills at the advanced level with office software packages including advanced knowledge of Word, PowerPoint, and Excel programs.
Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4
